Email signature · Healthcare practices
At a practice, the front desk, therapists and practice manager all email patients. A clear, shared signature makes sure patients always know how to reach you, and how not to.
Dear Mr Jansen,
Your appointment is confirmed for Tuesday at 9:30. Please arrive five minutes early. Need to reschedule? Call the practice during opening hours.
Kind regards,
 | ROSA ELFERINK Practice manager Lindeboom Physio Front desk: Mon–Fri 8:00–17:30
Please don't send medical information by email. Call us on +31 70 123 4567 or use the patient portal. |
Why it matters
Regular email is often not the place for medical details or urgent questions. A short line pointing to the phone or a patient portal helps patients and protects your team.
Patients reply to appointment emails with questions. If they know when the phone is answered, both sides miss far fewer calls.
When everyone uses the same layout and colours, patients recognise your emails immediately and are less likely to fall for look-alike messages.
Include
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Recommended
Rendered live with made-up sample details. Pick one and fill in your own.
Practice logo up front, phone and email in a neat table. Clear for every patient.
| ROSA ELFERINK Practice manager Lindeboom Physio Front desk: Mon–Fri 8:00–17:30
Please don't send medical information by email. Call us on +31 70 123 4567 or use the patient portal. |
Each team member's photo with the practice logo underneath, so patients see who they're dealing with.
  | Rosa Elferink Practice manager Lindeboom Physio · Front desk: Mon–Fri 8:00–17:30 ✉ balie@lindeboom.example 🌐 lindeboom.example Please don't send medical information by email. Call us on +31 70 123 4567 or use the patient portal. |
Copy and paste
Please don't send medical information by email. For appointments or questions call [practice number] (Mon–Fri, [hours]). For urgent medical help, contact your GP or, in an emergency, your local emergency number.
Healthcare practices · FAQ
That's a decision for your practice and its privacy policy, not for a signature generator. Many practices ask patients not to send medical details by regular email and offer a portal or phone line instead. Your signature is a good place to say so.
It's a nice touch when patients see the same therapist at each visit. For a shared front-desk inbox, the practice logo alone is clearer.
Make one design, then use the team generator with a CSV of names and roles. Everyone gets the same layout with their own details.
Other professions
Kind regards,
No account, no trial, no watermark. Fill in your details, copy, paste into your email client.
