Hero Card
#12Photo and logo in a header in your brand colour, with a button below. Made for founders.
Email signature · Small business owners
Email signature for small business owners
When you run a small business, your emails are your shopfront. A signature with your logo, the right details and one clear next step makes a small company look established.
New message
- From
- Bram Oosterhuis
- To
- e.smit@mail.example
- Subject
- Your bike is ready
Hi Eva,
Your bike is ready: new chain, brakes adjusted and the rattle is gone. You can pick it up any day until 18:00.
Kind regards,
Why it matters
What your signature needs to do
- 01
Look established
Logo, website, address and phone number in the same place every time: that's what a real business looks like. Because you are one.
- 02
Save your customers a question
Business customers often need your registration and VAT numbers for their records. In the Netherlands it's also common practice to put your KvK number in your emails.
- 03
Turn emails into orders
A button to your shop, booking page or quote form turns everyday emails into a quiet sales channel.
Include
What to include
- Your name and role (Owner, Founder)
- Logo and business name
- Phone, website, and address if customers visit
- Registration and VAT numbers, if your customers are businesses
- One button: shop, book or request a quote
Leave out
What to leave out
- Your bank details
- Every social channel: just the one or two where customers find you
- Seasonal banners you'll forget to update
Recommended
Two templates that fit
Rendered live with made-up sample details. Pick one and fill in your own.
Photo + Logo
#11Your face and your logo side by side. Personal and professional at once.
 |
✉ bram@atelier-oost.example ☎ +31 6 9090 1212 ↗ atelier-oost.example
Company no. 12345678 · VAT NL000000000B01 |
Copy and paste
Business details line
[Business name] · Company no. [number] · VAT [number] · [Street], [City]
Replace the [brackets] with your own details.
Small business owners · FAQ
Frequently asked questions
Is my company registration number required in emails?
That depends on your country and type of company, and we can't give legal advice. In the Netherlands it's common practice to include your KvK number in business emails. Check with your chamber of commerce or accountant for what applies to you.
Should I use my photo or my logo?
Both, if you can. The logo tells people which business it is; the photo tells them who they're dealing with. Hero Card and Photo + Logo show both.
Can my employees get the same signature?
Yes. With the team generator you upload a CSV and get a matching signature for each person.
Other professions
Kind regards,
Done in two minutes. Actually free.
No account, no trial, no watermark. Fill in your details, copy, paste into your email client.