Two-Column
#07What you do on the left, how to reach you on the right, plus a line for your availability.
Email signature · Freelancers
Email signature for freelancers
As a freelancer you're the company, the sales team and the help desk. Your signature does a bit of all three, every time you hit send.
New message
- From
- Jet Vermaas
- To
- marketing@cycleshop.example
- Subject
- Homepage copy – first draft
Hi Lars,
Here's the first draft of the homepage copy. I've written two versions of the headline; tell me which one sounds more like you.
Kind regards,
Why it matters
What your signature needs to do
- 01
Every email can bring in work
Clients forward your emails to colleagues. If your signature says what you do and links to your work, that forward can turn into your next project.
- 02
Availability saves awkward emails
A short 'Booking projects from March' line answers the first question new clients have, without you having to say no.
- 03
Look like a business, not a hobby
Your business name, website and registration details make you look established, and save you a 'can you send your details for our admin?' email.
Include
What to include
- What you do, in plain words (e.g. 'Freelance copywriter')
- Website or portfolio link
- Your availability, if you're often booked up
- Business registration and VAT number, if clients need them for invoicing
- LinkedIn, or the one platform where your work lives
Leave out
What to leave out
- Your home address: a city is enough
- Your personal social accounts
- A title like 'CEO' of a one-person business
- Personal tax or ID numbers: only share the numbers meant to be public
Recommended
Two templates that fit
Rendered live with made-up sample details. Pick one and fill in your own.
Modern Card
#04A friendly photo and a coloured name bar, with a button to your portfolio.
Copy and paste
Business details line
[Business name] · Reg. no. [number] · VAT no. [number] · Booking projects from [month]
Replace the [brackets] with your own details.
Freelancers · FAQ
Frequently asked questions
Do I need my business registration number in my email?
Rules differ per country, and we can't give legal advice. In the Netherlands it's common practice for businesses to include their KvK number in emails, and many freelancers add their VAT ID too. Check with your local chamber of commerce if you're unsure.
Should I put my home address in my signature?
No need. A city or region tells clients where you're based. If you work from home, keep your street address for invoices and contracts.
Photo or no photo?
As a freelancer, clients hire you, not a brand, so a photo usually helps. It makes a first email from a stranger feel like it comes from a person.
Other professions
Kind regards,
Done in two minutes. Actually free.
No account, no trial, no watermark. Fill in your details, copy, paste into your email client.