Email signature · Teachers
Parents, students and colleagues all email you, often at ten on a Sunday evening. A good signature sets expectations, so you don't have to keep doing it yourself.
Dear parents,
On Thursday class 2B visits the dunes for biology. Please give your child a packed lunch, waterproof shoes and a rain jacket. We're back at school by 15:00.
Kind regards,
Why it matters
A line like 'I reply on school days within two days' protects your evenings and stops the 'did you get my last email?' follow-ups.
Parents often deal with several teachers per child. Your subject, classes or year group help them place you instantly.
Use your school address and the school's phone number. A personal mobile number in a signature tends to end up in group chats.
Include
Leave out
Recommended
Rendered live with made-up sample details. Pick one and fill in your own.
Just text and a fine line. Calm and professional, also on a phone.
Your photo with the school logo underneath. Great if the whole school uses it.
  | Wies Hoogland Biology teacher Vlinderhof College · Form tutor 2B ✉ w.hoogland@vlinderhof.example ☎ +31 50 246 8024 🌐 vlinderhof.example I reply to emails on school days, usually within two working days. |
Copy and paste
I reply to emails on school days, usually within two working days. Urgent? Please call the school office on [number].
Teachers · FAQ
Use the school's number, not your own. That way urgent calls reach someone who's available, and your private number stays private.
Usually, yes. Outlook and Gmail, including school Microsoft 365 and Google Workspace accounts, let you set a signature. Some schools manage signatures centrally; if so, ask your IT department.
Yes. With the team generator you make one design and upload a CSV of staff names, subjects and email addresses.
Other professions
Kind regards,
No account, no trial, no watermark. Fill in your details, copy, paste into your email client.
