Compact
#05Everything on one or two lines. Barely there in a long thread.
Kasper Lindqvist · Backend developer · Quillbyte
kasper@quillbyte.example · +31 6 7788 9900 · kasper.example
Email signature · Developers
Email signature for developers
Developers live in long threads, issue trackers and notification emails. Your signature should stay out of the way, while still telling people where your work is and when you're online.
New message
- From
- Kasper Lindqvist
- To
- team@client.example
- Subject
- Re: API timeouts on staging
Hi all,
Found it: the staging database was missing an index on orders.created_at. Fixed and deployed. Response times are back under 200 ms.
Kind regards,
Kasper Lindqvist · Backend developer · Quillbyte
kasper@quillbyte.example · +31 6 7788 9900 · kasper.example
Why it matters
What your signature needs to do
- 01
Threads get long
A tall signature repeated under every reply turns a thread into endless scrolling. A compact one- or two-line signature keeps the conversation readable.
- 02
Timezones are a real problem
If you work with people in other timezones, your timezone and working hours prevent a lot of 'are you around?' messages.
- 03
Link to where your work lives
For many developers that's GitHub, GitLab or a personal site. More useful to a recruiter or client than any job title.
Include
What to include
- Name and role (e.g. 'Backend developer')
- GitHub, GitLab or a personal site
- Timezone and working hours, if you work remotely
- Your company, if you're employed
Leave out
What to leave out
- Images: they bloat replies and vanish in plain-text mail
- Your full tech stack
- Quotes and ASCII art (fine, maybe one)
Recommended
Two templates that fit
Rendered live with made-up sample details. Pick one and fill in your own.
Classic
#01Room for a photo and a GitHub icon, for when you need to look a bit more formal.
Copy and paste
Working hours line
Working hours: Mon–Thu, 9:00–17:00 CET. I usually reply within one working day.
Replace the [brackets] with your own details.
Developers · FAQ
Frequently asked questions
Do developers even need an email signature?
For internal mail a short one is plenty. For clients, recruiters and open-source contacts, a two-line signature with your GitHub saves people from guessing who you are.
What happens in plain-text email?
When an email is sent as plain text, the signature shows as text only: no colours, no images. A text-first signature still reads fine; an image-only one disappears.
Should I list my tech stack?
Usually not. It goes out of date and nobody reads it. Your GitHub or site shows what you work with far better.
Other professions
Kind regards,
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